Careers

The PATH Foundation is a collaborative working environment that is excited about its work to improve the overall health and wellness of our community. Currently there are two open positions, Office Manager and Receptionist. Below are complete job descriptions and required qualifications. To apply for either position, please complete and submit an employment application. Completed applications can be scanned and emailed to careers@pathforyou.org or mailed to the Foundation office.

Office Manager

Position Summary

The Office Manager is responsible for the day-to-day activities of the PATH Foundation, ensuring smooth operation of the meeting rooms, building and property as well as tenant communications and security. Provides project-based support to Foundation Staff as well as governance support to President/CEO.

Primary Job Responsibilities

To perform this job successfully, each primary job responsibility must be performed satisfactorily.  Reasonable accommodations may be made to enable an individual with disabilities to perform the primary job responsibilities. Other duties may be assigned to meet business needs. Manage PATH Foundation facilities (Walker Drive), PATH Nonprofit Center facilities (98 Alexandria Pike) and Fauquier Free Clinic (35 Rock Pointe Lane).

  • Serve as primary point of contact for tenants.
  • Manage use of meeting room facilities.
  • Provide office management:
    • Oversee the coordination and scheduling of external and internal meeting rooms including decisions regarding room use, scheduling logistics, drafting meeting room contracts and providing AV training for meeting room users.
    • Serve as primary point of contact for meeting rooms users.
    • Actively maintain Meeting Room Policy and reviews annually.
    • Maintain conference rooms, break rooms and common areas.
    • Handle physical arrangement for meeting rooms including setup (internal and external).
  • Liaison with property manager related to rental agreements, CAM and maintenance issues.
  • Liaison to Walker Drive condo association.
  • Provide detail to Finance related to value of tenant rent and operational support.
  • Manage maintenance issues in coordination with property manager.
  • Serve as primary point of contact with housekeeping and facilities vendor for office maintenance issues to include general cleaning as well as carpet/upholstery cleaning as needed.
  • Manage technology including building security system, AV equipment and meeting room scheduling software.
  • Coordinate computer maintenance and technology issues with IT consultants and staff.
  • Manages and maintains Directors Desk Software for Board and Committee members and meetings.
  • Manages Outlook calendars and conference room reservations for various Board, Committee and staff meetings.
  • Provide governance support to President/CEO.
  • Provide backup support for Community Connections Navigator including but not limited to information gathering, phone calls, etc.
  • Manage Receptionist position.
  • Provide project-based support to Foundation staff.
  • Other duties as assigned aligned with the Foundation’s strategic objectives.

 Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Excellent written and oral communication skills.
  • Strong organizational skills with the ability to prioritize, multi-task, maintain order and follow through with high attention to detail and quality of work.
  • Responds quickly and effectively to changing trends and circumstances in the business environment.
  • Advanced computer skills and proficiency in the use of Microsoft Office Products. Proficiency with Directors Desk a plus.
  • Self-motivated and self-disciplined with the ability to work independently and as a member of a high-performing team.
  • Knowledge of nonprofit or private foundation experience a plus.
  • Minimum of 5 years prior administrative and management experience in a professional office setting.

 Education and Experience Requirements:

  • Associates degree or equivalent.
  • 5 years of applicable experience and 1-2 years supervisory experience preferred.
  • Experience in a foundation or nonprofit environment, preferred.

 


  

Receptionist

Position Summary

The Receptionist provides general office support with a variety of clerical activities and related tasks.  The receptionist will be responsible for answering incoming calls, directing calls to appropriate staff members, mail distribution flow of correspondence, requisition of supplies as well as additional clerical duties.

Primary Job Responsibilities

To perform this job successfully, each primary job responsibility must be performed satisfactorily.  Reasonable accommodations may be made to enable an individual with disabilities to perform the primary job responsibilities. Other duties may be assigned to meet business needs.

  • Answers telephones and directs the caller to the appropriate staff member. Will transfer a caller to a staff member’s voice mailbox when the staff member is unavailable.
  • Greets and directs visitors to the Foundation.
  • Takes and retrieves messages for various personnel.
  • Provides callers with information such as Foundation address, directions to Foundation offices, Foundation phone and fax numbers, Foundation website and other related information.
  • Receives, sorts and forwards incoming mail. Maintains and routes publications. Promptly and accurately maintains a daily check log.
  • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Assists in ordering, receiving, stocking and distribution of office and kitchen supplies.
  • Maintains office recycling.
  • Coordinates catering for committee meetings, board meetings, board retreats as well as events.
  • Arranges conference registrations and hotel reservations for staff, board and committee members when necessary.
  • Maintains media clipbook and resource binder for administrative policies, procedures and Foundation governance documents.
  • Maintains PTO spreadsheet for payroll.
  • Transcribes board and committee meeting minutes.
  • Assists with other related clerical duties such as photocopying, faxing, filing, collating and outgoing mailings.
  • Other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Excellent customer service skills with a customer focus
  • Excellent written and oral communication skills; exceptional interpersonal skills, a focused listener
  • Strong MS Office skills
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Ability to work effectively independently and as a collaborative team member
  • Ability to work creatively and with flexibility in a fast-paced environment while maintaining high work standards
  • Ability to develop rapport and engender trust working with diverse audiences and constituencies
  • Exhibits a positive attitude and professional demeanor

 Education and Experience Requirements:

  • Associates degree or equivalent work experience preferred
  • 1-3 years of applicable experience
  • Experience in a foundation or nonprofit environment, preferred